Presenters' Guidelines

The following guidelines are provided to assist you to submit your abstract.
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Abstract submission will open soon

Whether you are preparing an oral presentation, a poster or an e-poster presentation, your commitment to following these guidelines not only ensures a seamless experience, but also contributes to the overall quality and professionalism of the event.

Oral Communication
11 January 2024
E-Posters
05 July to 31 August 2024
Presentation Submission Opening
X
X
Closing of the Submission of Presentations
X
X
Review Period for Submitted Presentations
X
X

Oral Communications

  • Sessions will take place at the Symposium halls indicated in the Programme and your participation letter details. Oral abstract presenters should be close to the stage and ready for the session at least 15 minutes before its beginning, to meet the steward/hostess and ensure everything is in place;
  • Oral Abstract Presentations will be delivered at the podium, where a laptop, wireless microphone and laser pointer will be available. No personal computers will be allowed;
  • Oral Abstract Presentations should be delivered to the Speaker Ready Room (operating throughout Symposium dates) and uploaded to the presentations platform at 16:00 hrs. of the day before the meeting the very latest, to ensure there is sufficient time to check and make any adjustments to their files;
  • Each Oral Abstract Presenter is allocated a maximum of 10 minutes for presentation purposes, in order to save at least 5 minutes for Q&A and discussion. If the Oral Abstract Presenter uses more than 10 minutes, the extra time will be deducted from the time allocated to discussion;
  • Introduction of Speakers, presentations and discussion are to be made in English. No translation will be provided;
  • Presentations must have a 16:9 aspect ratio and films must be in WMV/MP4 format;
  • For reasons of compliance with UEMS accreditation guidelines, Oral Abstract Presenters are requested to fill in a Conflict of Interest statement, which should be signed and delivered to the Secretariat in printed or electronic version before the lecture takes place. In the same context, Oral Abstract Presenters are requested to include a Conflict of Interest statement as the second slide of their presentation. It is essential to ensure sufficient time to explain this to the audience. If there is no conflict of interest, this fact should also be mentioned;
  • It is the responsibility of the authors to declare any potential or actual conflict of interest in the content of their presentations. SSIEM, as well as the Local and International Organising and Scientific Committees of the 2024 Annual Symposium, cannot and will not take responsibility for non-compliant presentations. All interested parties should refer to the SSIEM abstract submission and presentation guidelines, as well as international and national rules and good practices for the ethical transmission of scientific information.

Posters

  • Only the abstracts of authors registered for the symposium will be included in the final programme;
  • Posters should be legible from a distance of 1-2 metres (the recommended size for a poster is 84 cm wide and 160 cm high (portrait);
  • Authors are responsible for setting up their posters at the beginning of the symposium and removing them at the end, once the last lectures have finished;
  • Poster presenters should refer to the final programme (in the symposium) and note the poster board number. Please use the poster board that has the number of your presentation as listed in the programme;
  • Placement and removal of the poster board is the sole responsibility of the presenter.

The posters will be viewed during the coffee breaks. Poster presenters are requested to stand by the poster during this time to address questions.

Optional Service: To send your poster for print prior to the symposium please follow the below steps:

1. Prepare your poster in high quality: 300 DPI

2. Size should be: 84 width and up to 160 height (portrait)

3. Poster should be sent to the email below as a PDF file (your file should be sent and saved with submission ID number and presenting author’s name).

4. Once ready your poster should be sent to: ssiem2024@leading.pt

5. Once poster is received to the above email you will receive a link for payment of: 120 NIS + VAT

6. Deadline for sending your poster is Tuesday, August 22.

7. Poster collection will be at the meeting venue, The ICC, during the meeting – exact times will be published closer to the meeting date.

e-Posters

During the symposium, attendees will have the opportunity to view your e-Poster in the format of image and PDF files.

Your e-Poster submission should include ONE JPEG/PNG file or ONE PDF file.

TBC

Oral Communications

  • Sessions will take place at the Symposium halls indicated in the Programme and your participation letter details. Oral abstract presenters should be close to the stage and ready for the session at least 15 minutes before its beginning, to meet the steward/hostess and ensure everything is in place;
  • Accepted presentation formats are PowerPoint and PDF. Not accepted formats are e.g. Apple Keynote etc.
  • Oral Abstract Presentations will be delivered at the podium, where a laptop, wireless microphone and laser pointer will be available. No personal computers will be allowed;
  • Oral Abstract Presentations should be delivered to the Speaker Ready Room (operating throughout Symposium dates) and uploaded to the presentations platform at 16:00 hrs. of the day before the meeting the very latest, to ensure there is sufficient time to check and make any adjustments to their files;
  • Each Oral Abstract Presenter is allocated a maximum of 10 minutes for presentation purposes, in order to save at least 5 minutes for Q&A and discussion. If the Oral Abstract Presenter uses more than 10 minutes, the extra time will be deducted from the time allocated to discussion;
  • Introduction of Speakers, presentations and discussion are to be made in English. No translation will be provided;
  • Presentations must have a 16:9 aspect ratio and films must be in WMV/MP4 format;
  • Oral Abstract Presenters are requested to include a Conflict of Interest statement as the second slide of their presentation. It is essential to ensure sufficient time to explain this to the audience. If there is no conflict of interest, this fact should also be mentioned;
  • It is the responsibility of the authors to declare any potential or actual conflict of interest in the content of their presentations. SSIEM, as well as the Local and International Organising and Scientific Committees of the 2024 Annual Symposium, cannot and will not take responsibility for non-compliant presentations. All interested parties should refer to the SSIEM abstract submission and presentation guidelines, as well as international and national rules and good practices for the ethical transmission of scientific information.

Posters

  • Posters should be legible from a distance of 1-2 metres (the recommended size for a poster is 84 cm wide and 120 cm high (portrait);
  • Authors are responsible for setting up their posters at the beginning of the symposium and removing them at the end, once the last lectures have finished;
  • Poster presenters should refer to the final programme (in the symposium) and note the poster board number. Please use the poster board that has the number of your presentation as listed in the programme;
  • Placement and removal of the poster board is the sole responsibility of the presenter.
  • In addition, these posters will be displayed in the MobileApp, you must send the poster as a PDF file, poster size in cm: 28.56 width x50.8 height - portrait orientation. he PDF file should be sent and saved with submission ID number . Deadline for sending the PDF file for the Mobile app is Friday, August 23.
  • Only the Posters of authors registered for the symposium will be included in the final programme;
  • It is mandatory to include a statement outlining any Conflict of Interest.

Poster presenters are requested to stand by the poster during this time to address questions.

Optional Service: To send your poster in paper for print prior to the symposium please follow the below steps:

  1. Prepare your poster in high quality: 300 DPI
  2. Size should be: 84 width and up to 120 height (portrait)
  3. Poster should be sent to the email below as a PDF file (your file should be sent and saved with submission ID number and presenting author’s name).
  4. Once ready your poster should be sent to: ssiem2024@leading.pt
  5. Once poster is received to the above email you will receive a link for payment of: 55€ + VAT
  6. Deadline for sending your PDF file for printing is Friday, August 23.
  7. Poster collection will be at the meeting venue, during the meeting – exact times will be published closer to the meeting date.

e-Posters

During the symposium, attendees will have the opportunity to view your e-Poster in the format of image and PDF files.

Your e-Poster submission should include ONE JPEG/PNG file or ONE PDF file.

  • You must upload the poster as a PDF file at the submission platform.
  • Poster size in cm: 28,56 width x 50,8 height – portrait orientation
  • In case of embedding a video to your ePoster, take these requirements into consideration:
  • File format: .pptx only
  • Video formats: .mp4, .avi
  • Deadline for sending your poster is Friday, August 23.
  • It is mandatory to include a statement outlining any Conflict of Interest